Documents required for Private Limited Company Registration

Private Limited Company Registration Documents

Documents are the most important part of the Registration process. If the documents do not match as desired, you shall not be able to incorporate the Company. You will keep receiving queries and would be asked for resubmission unless you submit the exact required documents. So be extra careful while collecting these documents. Make sure you have all these documents handy before applying for the incorporation of a Private Limited Company. It will save a lot of time and energy.

To register a company, you need to provide just the basic KYC documents of all the Directors, Members, Shareholders, Nominee i.e. all the Stakeholders. Basically, whoever’s name you want to be mentioned in the MOA and AOA of the company, you are required to provide basic KYC documents of all those persons. Besides that, you need to provide one address proof of the Office address.

The exact documents that are required are as follows:

I(A). Documents of individual Stakeholders (Directors and/or Nominee) : 

1. PASSPORT SIZE PHOTO

2. PAN CARD - self-attested photocopy.

3. ADHAAR CARD - self-attested photocopy. 

4. ID PROOF - self-attested photocopy. 

any one of the following:

• A. Driving License; or

• B. Voter ID; or

• C. Passport.

Points to be noted:

• - No other document other than the above can be accepted as ID Proof of Directors and Nominee.

• - All the copies of documents shall be clear (preferably scan copies) and shall be self-attested.

5. ADDRESS PROOF - self-attested photocopy.  

any one of the following:

A. Electricity Bill; or

B. Phone/Mobile Bill; or

C. Bank statement (1st and last page of passbook)

Points to be noted:

• - The document shall have Name and Address of the Director/Nominee.

• - The bill shall not be more than 2 months old.

• - If Bank statement is provided, it can either be a bank passbook or an online net banking statement.

• - The transaction in the bank statement shall not be more than 2 months old.

• - The copies shall be clear (preferably scan copies) and shall be self-attested.

• 
  

I(B). Documents required in case if any of the stakeholders is not an Individual (any body corporate) : 

1. PAN CARD of Company - photocopy having round seal and signature of 

Authorised Person

2. Board Resolution/Letter of Consent

Points to be noted:

• - No other document other than the above can be accepted 

• - All the copies of documents shall be clear (preferably scan copies) and shall have round seal and signature of Authorised Person.

3. ADDRESS PROOF - photocopy having round seal and signature of Authorised 

Person.

any one of the following:

A. Electricity Bill; or

B. Phone/Mobile Bill; 

Points to be noted:

• - The document shall have Name and Address of the Director/Nominee.

• - The bill shall not be more than 2 months old.

• - If Bank statement is provided, it can either be a bank passbook or an online net banking statement.

• - The transaction in the bank statement shall not be more than 2 months old.

• - The copies shall be clear (preferably scan copies) and shall be self-attested.

4. Other Documents depending on case to case.

II. Documents of Registered Office : 

1. ADDRESS PROOF OF OFFICE/PLACE of BUSINESS:

any one of the following:

A. Electricity Bill; 

OR

• B. Phone/Mobile Bill; 

Points to be noted:

• - No other document can be accepted other than the utility bill 

• - The document shall have address of the property to be used as Registered Office Address.

• - The bill shall not be more than 2 months old.

• - It shall be signed by the person whose name is mentioned on the Bill.

• - The copies shall be clear (preferably scan copies) and shall be self-attested.

Ensure that all the documents are SELF-ATTESTED.

In January 2020 The Ministry of Corporate Affairs (MCA), notified to issue new form SPICe Plus as a part of India’s Ease of Doing Business initiatives. to know more, please click here.

If you stick strictly to the given documents, you will have no problem in getting your company registered within a week! - given that you give a Unique name and select the best professional/service provider for the registration of your company.